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Wyoming School counselor association

ANNUAL CONFERENCE SPONSORSHIPS & EXHIBITORS

February 19-20, 2025 - Ramkota Inn, Casper, WY

The Wyoming School Counselor Association (WySCA) is once again excited and privileged to host the 2025 Wyoming School Counselor Association Annual Conference. This growing professional development will be held this year at the Ramkota Inn in Casper, WY on February 19th & 20th.

The WHO:100+ participants from Wyoming and surrounding areas. This includes:

  • Licensed Professional K-12 School Counselors
  • Post-Secondary School Counselors
  • Career Counselors
  • Graduate Students
  • School Administrators
  • Other educational mental health supports such as school psychologists, school social workers, and school based therapists.
In addition, we have had many different exhibitors from the educational systems as well as businesses from the private and public sector to help connect these educators to resources in the communities they serve.

The WHAT: The WySCA Annual conference continues to train and educate school counselors from around the state of Wyoming with the vision to advance their level of expertise as well as help them to collaboratively better serve, support and educate students and families. Our theme this year is The Future is So Bright and we are excited to encourage our school counselors around the state to include career education All the Way to Pre-K! The conference is held over a 2 day period where attendees will have the opportunity to select from different breakout sessions, gather information and meet exhibitors and sponsors, as well as be educated and inspired by illuminating keynote speakers. We are excited to have you join the adventure!

THE HOW: To host an amazing event, WySCA is seeking your participation as a conference exhibitor or sponsor. Exhibit & Sponsorship tables are open to conference attendees throughout the conference. During this time hundreds of educators and friends of education will walk through the Exhibit Hall absorbing all the information you have provided as well as engaging in networking and meaningful conversations about your organization. As exhibitors, you also will have the opportunity to attend breakout sessions as well as listen to enlightening keynote speakers. Sponsorship allows you to also set up as an exhibitor along with additional advertising and signage throughout the conference - including sponsoring a meal if you would like!

Exhibitor Information

  Pricing for this year’s Exhibitors is as follows:

  • $175 for Exhibitor Registration & Processing Fee (Includes an 8-foot table & chair)

  • ONE Conference Attendee Registration (includes keynote sessions, breakout sessions, & meals for one person)

  • Please note: Lodging is not included in Exhibitor Registration. 

Sponsorships Options & Details

Bronze Level: $250 

  • Conference registration for up to two attendees (includes keynote sessions, breakout sessions, and meals)
  • Quarter page ad in our conference program
  • Recognition in a sponsor thank-you ad in our April newsletter
  • Ability to insert company materials in attendees’ registration bags
  • Listing on Bronze Level Sponsor sign-in registration area & Conference Intermission Slide Deck
  • Lodging is not included in Sponsorship Registration

    Exhibitor Table available upon request

Silver Level: $ 350

  • Conference registration for up to two attendees (includes keynote sessions, breakout sessions, and meals)
  • Half page ad in our conference program
  • Recognition in a sponsor thank-you ad in our April newsletter
  • Ability to insert company materials in attendees’ registration bags
  • Listing on Silver Level Sponsor sign-in registration area & Conference Intermission Slide Deck
  • Lodging is not included in Sponsorship Registration

    Exhibitor Table available upon request

Gold Level: $500

  • Conference registration for up to two attendees (includes keynote sessions, breakout sessions, and meals)
  • Full page ad in our conference program
  • Recognition in a sponsor thank-you ad in our April newsletter
  • Year-round recognition in our bi-monthly newsletter
  • Ability to insert company materials in attendees’ registration bags
  • Recognition on the Wyoming School Counselor Association website
  • Listing on Gold Level Sponsor sign-in registration area & Conference Intermission Slide Deck
  • Lodging is not included in Sponsorship Registration

    Exhibitor Table available upon request


Platinum Level: $700

  • Full page color ad in our conference program
  • Recognition in a sponsor thank-you ad in our April newsletter
  • Year-round recognition in our bi-monthly newsletter
  • Ability to insert company materials in attendees’ registration bags
  • Recognition on the Wyoming School Counselor Association website
  • Table tent advertising at lunch
  • Listing on Platinum Level Sponsor sign-in registration area & Conference Intermission Slide Deck
  • Recognition from podium at Keynote session
  • Conference registration for up to two attendees (includes keynote sessions, breakout sessions, and meals)
  • Lodging is not included in Sponsorship Registration
Exhibitor Table available upon request


Additional Sponsorship Opportunities

Meal Sponsorships: Breakfast/Snack/Happy Hour ($750) or Lunch ($1000)

Portion of the Keynote Speaker: $2500

We treat the details of these sponsorships as a "Platinum Plus" where you will get all the items described in the platinum level of sponsorship. In addition, a WySCA board member recognizes your group as a Platinum Plus Sponsor and invite you to take 2-5 minutes to have the floor to share more information/video about your organization.  For organizations who would like to sponsor a portion of the Keynote session, we would like to offer you the opportunity to share more information with our attendees in a breakout session. Please notify us if you are interested in this opportunity! (Dependent upon breakout session availability)

Questions about being an exhibitor or sponsorship?
Reach out to Lucas Grant, WySCA President (wysca1@gmail.com) 


Sponsorship/Exhibitor Form
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Donation

* Mandatory fields
*First name
*Last name
*Email
Phone
Address
City
State
Zip Code
*Organization Name
 Amount (Must match Sponsorship Level Selection) ($USD)
*Please list name(s) of persons attending conference.
This information allows us to create name tags for all exhibitors & sponsors attending the conference!
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